December 15, 2000
Mr. Chris Boudreaux
Mr. Bill Bush, Arkansas Geological Commission
Ms. Suzanne Wiley, U of A Cooperative Extension Services
Present by Videoconference
Ms. Susan Cromwell, Department of Information Systems
Mr. Fred Limp, CAST
Mr. Phil Schoettlin, Fayetteville Chamber of Commerce
Mr. Cecil Davis, Department of Arkansas Heritage
Mr. Randy Jones, First Electric Cooperative Corporation
Ms. Shirley Sandlin, Benton County Assessor
Mr. Jubal Smith, Entergy Corporation, Inc.
Ms. Phyllis Smith, UALR
Mr. Jim Wells, Wellsco Graphics Solutions
Mr. Shelby Johnson, State Land Information Coordinator
The meeting was called to order at 9:00 a.m. in the DIS 3rd Floor Conference Room, MAC Building, One Capitol Mall, Little Rock, Arkansas. Minutes from the last meeting of November 1 were unanimously approved.
Report from the State Land Information Coordinator
Shelby Johnson explained that his office hosted a GIS Data Fair on December 8 for state agencies. There were seven or eight different agencies that presented and a total attendance from about 35 different agencies . He explained that he would like to do this once or twice a year as a way to share information about agency projects GIS and Fire Meeting Shelby next outlined a meeting scheduled for later in the day. He explained that there are a number of projects going on in the state that relate to fire issues and it became clear to him that he needed to put together a coordination meeting to share information across the projects and see whether there are common issues and data.
Suzanne Wiley next talked about GIS Day. She said there was a lot of participation from exhibitors and there was a steady flow of visitors to the exhibit in the Capitol and that it was successful.
Suzanne Wiley said that the Advisory Panel meeting went very well. There was a lot of good discussion and comments by the panel members. She said that the panel members were given a short version of the GIS Stakeholder's presentation and that Shelby and Learon put together a nice folder with handouts and maps and the Board's legislative information. Everybody was very supportive and the meeting was successful.
Suzanne Wiley said that she is waiting for some information from Rusty Myers as to who the Board should sent a letter of support for the WAPPD.
NAPP and DOQ Project
Shelby Johnson explained that the first data has arrived and is all of Lafayette County. Learon Dalby has done a quick example comparison by downloading AHTD road out of GeoStor for Stamps, Arkansas, and then pulled up the Stamps' DOQ to compare line work, and it all looked very good based on this cursory assessment. Fred Limp said that he could get some of the data, he would get it up on GeoStor as a demo. Shelby said that the first thing he has to do is get the data out to the cooperators and he is reluctant to do that until they have had a chance to really do some QA/QC.
Electronic Plat Filing Project
Bill Bush explained that nothing has been done as far as filing the bill. He said that they were proposing to have one county in each congressional district to request funding for electronic filing. They have not picked the counties yet. He is not sure where the bill stands at this point. Shelby Johnson explained that Ted was trying to get an idea of project costs and that this would be difficult without doing a thorough analysis. Bill said that he is not aware of exactly what the ASPS is proposing, so he can't give Ted any information regarding costs at this point.
Susan Cromwell asked what it would take to do a requirements document and the costs could be figured out, so that the bill could move forward. She also said that she understood that the intent was to propose that surveyors quit having to file in every county, use the Geological Commission archives electronically, and file with state only once. Bill Bush agreed that this is the ultimate goal. Susan said that Ted was going to propose amendments to change that process. Bill said that Ted had not said whether this was to be a fee-based budget or whether they were going to ask for appropriations from some other revenue.
Susan said she will contact Ted Mullinex and find out what is happening at this point. Suzanne Wiley recommended a pilot project rather than trying to do the whole project at once. Bill Bush explained that he does not have enough staff at this time to support a statewide electronic filing project. Suzanne stated that the surveyor's group needs to make a decision as to what they want before anyone else can follow up on the cost or staff.
Suzanne Wiley explained that there is an issue regarding the cadastral definition in the legislation. Shelby Johnson explained that at the Advisory Panel meeting, Joe Clements of the State Board of Registration for Surveyors attended and there was a considerable amount of discussion about cadastre and digital cadastre. He said that it became very apparent at that meeting that if the Board is not very careful in the way that the cadastral language is crafted in the legislation, it could cause problems, as happened in California and North Carolina. Shelby started looking at the definition in the legislation to prevent it from potentially being confused with surveying. He worked on the definition with Fred Limp and then sent the definition to the Arkansas Society of Professional Surveyor's Board to get input.
Shelby said that the proposed change states: "It does not represent legal property boundary descriptions nor is it suitable for boundary determination of the individual parcels included in the cadastre." He said that the ASPS has made this suggested change and he thinks that the definition now will not cause any conflict. Suzanne Wiley said that Tom Webb sent some suggested changes and input and that he was concerned about the submission of metadata by state agencies. She said that in the proposed legislation, a section had been deleted stating that the Board would require a data quality report with data submission. She said that the requirement for a data quality report could be left in the legislation and that changes could be made to the digital cadastre definition.
Discussion followed regarding the proposed changes to legislation. Following discussion, Susan Cromwell made the motion to accept the changes to the legislation, Bill Bush seconded the motion, and the motion was passed. Shelby Johnson said he will send the proposed changes to the ASPS surveryors to keep them informed.
Suzanne Wiley passed around copies of the appropriation
request compiled by Shelby Johnson. Discussion followed.
Shelby explained that the document could be used to
answer any questions posed to Board members regarding
the appropriation request.
Suzanne Wiley said that hopefully next week Don Melton would inform the Board if the Governor will be supporting the Board's efforts. If so, the Board can move forward as instructed; if not, then the Board can make its own plans. It was agreed that the Board really couldn't do anything until after hearing from the Governor's Office.
Suzanne Wiley passed out copies of the Annual Report of the Board for comments, and said that the Report will be filed with Legislative Audit prior to the due date.
Advisory Panel Letter
Suzanne Wiley said that she has drawn up a sample letter to give to the members of the Advisory Panel that they can use to distribute to GIS stakeholders, who in turn can use the letters to send to legislators seeking support for the GIS legislation.
Accomplishments for the Year
Suzanne Wiley reviewed the accomplishments of the Board for 1999-2000, as follows:
Arkansas Spatial Data Infrastructure (ASDI) development
Strategic Plan development for SLIB - needs further work
Legislative package for 2001 Session
Investigate grants and alternative funding methods
Develop technical specifications and standards
Address communication between cities and counties
Implement ongoing education programs
Freedom of Information Act activities - Electronic Records Study Commission
Inventory of state digital data
Organize SLIB Advisory Panel
Suzanne went over some goals that were drawn from the Advisory Panel meeting, as follows:
Digital Cadastre layers for the state
Coordinate efforts between with counties to update existing data
Work through Planning and Development Districts
Emergency management and floodplain data
Public outreach; i.e., newsletter by SLIB, "Agency of the Month" feature
Establish and reinforce partnerships
Geology layers - 10m DEMs
The Board discussed goals for the coming year, and listed priorities:
Get GeoStor on-line
Finish the Strategic Plan
New legislative package for 2003 Session
Development of cadastral layer
GIS Day and increase education
Emergency management/flood plain issues
- increase awareness
- possible standards for 911
The Board discussed what committees are needed for the upcoming year and decided on the following:
Strategic Planning Committee
Legislative Committee (Bill Bush, Susan Cromwell)
Electronic Plat Filing Committee (Chris Boudreaux, Randy Jones)
Local Government Committee (Fred Limp)
The members decided to keep the next meeting date undecided for January, based on need. Shelby Johnson will research a future meeting with One-Call in Conway.
The meeting was then adjourned.