June 6, 2001


Mr. Chris Boudreaux, Conway Corporation
Ms. Susan Cromwell, Department of Information Systems
Mr. Bob Harris for Dr. Fred Limp, CAST
Mr. Jubal Smith, Entergy Corporation, Inc.
Ms. Phyllis Smith, UALR
Ms. Suzanne Wiley, U of A Cooperative Extension Service

Not Attending

Mr. Bill Bush, Arkansas Geological Commission
Mr. Randy Jones, First Electric Cooperative Corporation
Ms. Cathie Matthews or Mr. Cecil Smith (alternate), Department of Arkansas Heritage
Ms. Shirley Sandlin, Benton County Assessor
Mr. Phil Schoettlin, Fayetteville Chamber of Commerce
Mr. Jim Wells, Wellsco Graphics Solutions

Special Representatives

Mr. Shelby Johnson, State Land Information Coordinator
Mr. Learon Dalby, GIS Specialist, Office of the State Land Information Coordinator

LIB Advisory Board Members Attending

Mr. Joe T. Clements, Jr., Bd of Registration for Professional Engineers and Land Surveyors
Mr. Mike Mitchell, GIS Users Forum
Ms. Tracy Ford, Arkansas Game and Fish Commission
Mr. Rodney Larsen, Central AR Planning & Development District


Ron Matzner, I-Team Initiative
Russell Gibson, GIS Coordinator of the City of Fort Smith


The meeting was called to order in the Union Plaza Building 17th Floor Conference Room.

Suzanne Wiley welcomed the Advisory Panel members who were attending.

Report of the State Land Information Coordinator


Shelby Johnson explained that processing of the files for the ADOP project is proceeding in MrSid and TIF format. Portions of several more counties have been processed and are being reviewed. Some additional hardware has been acquired to facilitate and streamline the review of data. Accuracy assessment testing is also being done for quality of the data against the old DOQs, as well as field testing.

Shelby reminded everyone that the web site is kept current as to the progress of the project.

Corps of Engineers River Project

Shelby said that the high resolution data is due to arrive at the end of June.


Shelby explained that he had an opportunity to speak to the Arkansas Electric Cooperative Engineers Conference. He said that he plans to attend the County Judge’s Conference later in June, and Learon Dalby will attend the Arkansas Assessor’s Association Conference in Springdale.

Old Business


Bob Harris from CAST explained that GeoStor downloads are averaging 1000 a month. He said that CAST has a new server in place and it is being upgraded with new software releases. Bob pointed out that vector data is loaded and is downloading much faster. Raster data development is in high gear and is being loaded on the server. Bob said that this data will be available later in June.

Approval of Meeting Minutes

The minutes from May 9, 2001, were unanimously approved.

GPS Standards

Learon Dalby described that the subcommittee that was formed at the last LIB meeting (Randy Jones, Tracy Ford, Dr. Medley, and Mike Daniels) corresponded by email and by phone. Learon said that they put a working document together and he handed out copies to the members.

GeoStor Metadata Standards

Shelby Johnson explained that working on the metadata standards had to be shelved temporarily due to deadlines of a NASA proposal, but that he will get back to it as soon as possible.


Suzanne Wiley explained that the USGS approved the proposal to help on the funding for the purchase of one scene for the initial test and the first run. Bob Harris said that a test was run the previous week of the connection between the EROS laboratory in South Dakota and the new CAST server. Everything ran correctly, and they are working on the processing of the data. Bob explained that they are setting up automated processes to sense the data arriving and to automate georeferencing the data to go to GeoStor. Bob added that they are going to try to obtain all three scenes in Path 24, covering the center of the state from north to south, and he commented that the USGS seemed enthusiastic about the project. Bob also said that the data will be made available for the public and input will be welcomed as to the usefulness of the data.

Suzanne Wiley pointed out that this may be a good opportunity to help users across the state with access to current data and that it might worth considering group purchases of data.


Suzanne Wiley suggested that two proposals be considered for submission to the Governor’s SmartMoves awards program: the GeoStor project and the ADOP project. Suzanne explained that receipt of a SmartMoves award includes increasing awareness of innovative programs, the agency and description of initiatives are feature on its web site, and press releases are issued at the state and national level describing the winning agency initiatives. After discussion, it was agreed that the two proposals be combined and that they would be turned in by next month.

Shelby Johnson said that he would be at the next INA Board meeting and would make an effort to educate the Board regarding the proposal.

New Business

Election of Officers

After discussion, it was agreed that the election of new officers be postponed until the process of reappointments of members be completed. Phyllis moved to adopt this postponement, Susan Cromwell seconded the motion, and the Board unanimously approved postponing the selection of officers.

State Chief Information Officer

Susan Cromwell explained that at this point in time, the job description for the new state CIO position had been posted. The CIO Oversight Committee was to be appointed by the Governor, but there was no word regarding the appointees yet.

Presentation of I-Team Initiatives

Shelby Johnson introduced Mr. Ron Matzner, who is serving as lead consultant for the FGDC and Federal Office of Management and Budget’s I-Team initiative. Mr. Matzner explained that the I-Team Initiative is aimed at leveraging money and working in partnership to share data and pool investments, something that the Board has already been working towards regarding state GIS projects. Mr. Matzner covered much information, including the structure of I-Team planning, development of standards, developing federal partnerships, financing solutions teams, technical advisory groups, the current active teams, and new teams being formed.

GPS Standards

Learon Dalby revisited the topic of GPS Standards. He outlined the major changes that were recommended by the subcommittee:

  • In the title, the word “standards” was changed to “suggested standards”

  • This will be considered a working document towards collecting mapping grade GPS data

  • The document will continue to be developed in depth in the future

  • An acknowledgment section will be added at the back

  • Some sections were moved to the Appendix

There was discussion as to whether the document will move eventually from suggested standards to full standards for GPS data in the future. It was also suggested that the document be promoted to educational facilities that are teaching GPS. Learon explained that the document needs more research and filling out of some of the sections, as well as more public review. He suggested that the subcommittee might be expanded to get more input to the document. It was also suggested in discussion that it was important to stress metadata standards in relation to the purpose of the GPS standards.

Shelby Johnson recommended that the edits and changes be made to the document, that the document be maintained in a draft form until the LIB meets again, and then have the Board plan to close out the review period and formalize the document. The members agreed to do this.

Future Meetings

It was decided to not meet in July. A meeting date was set for August 29th.

The meeting was adjourned.